Basic File DescriptionRetention Period
AGM papers and presentationsPermanent
CCTVCCTV footage has a rolling deletion period with maximum retention of 5 months
ComplaintsDate of resolution + 10 years
DBS Identity documentsVolunteer identity destroyed on receipt of record
DBS record3 years
Images of volunteers/staff (with signed consent) publicity and marketing materials and presentations
YouTube Videos, Nightshelter films, Presentations
Permanent ( archive )
MailChimpLiving list with option to unsubscribe
Unsuccessful Applicants6 months after selection process ends
Volunteer AgreementsRetain 3 years
Volunteer databaseDelete after 3 years of volunteer inactivity
Volunteer contact listsShred when superseded
Volunteer email distribution listsLiving list