01962 862050  admin@wcns.org.uk

Retention of your Data (Employees, Supporters and Volunteers)

Basic File Description Retention Period
AGM papers and presentations Permanent
CCTV CCTV footage has a rolling deletion period with maximum retention of 5 months
Complaints Date of resolution + 10 years
DBS Identity documents Volunteer identity destroyed on receipt of record
DBS record 3 years
Images of volunteers/staff (with signed consent) publicity and marketing materials and presentations
YouTube Videos, Nightshelter films, Presentations
Permanent ( archive )
MailChimp Living list with option to unsubscribe
Unsuccessful Applicants 6 months after selection process ends
Volunteer Agreements Retain 3 years
Volunteer database Delete after 3 years of volunteer inactivity
Volunteer contact lists Shred when superseded
Volunteer email distribution lists Living list